FRCS invites qualified and experienced service providers to submit an EOI for the comprehensive digitisation of paper records currently held in-house. This strategic initiative aims to modernise FRCS’s records management system, enhance accessibility, ensure data security, and support the organisation’s digital transformation with an estimated 1.6 million records requiring digitisation.

The bidders are expected to meet the following requirements:

• Proven experience in providing staff to conduct large-scale records digitisation projects of a similar nature within the last two years.
• Demonstrated capacity and robust protocols for handling sensitive and confidential information.
• Evidence of comprehensive quality assurance processes and compliance with applicable data protection regulations and standards.
• Disclosure of company profile, relevant project experience, and client references (where permissible).
• Detailed methodology and approach for high-volume document digitisation projects.

Interested parties can access the full terms of reference with the detailed scope of works available on this LINK.

Submissions should be sent in a sealed envelope and clearly marked as EOI 23/2025 – PROVISION OF SCANNING STAFF FOR DIGITISATION OF RECORDS SERVICES and should be addressed to:

The Chairman

FRCS Tender Board

Fiji Revenue and Customs Service

Private Mail Bag

Suva, Fiji

Or it can be dropped in the Tender Box located at FRCS Complex, Building 2 – Level 4, Corner of Ratu Sukuna Road and Queen Elizabeth Drive, Nasese, Suva, Fiji no later than 12 pm FJT on Friday 14th November 2025.

For enquiries and any other particulars, please contact the Tender Committee through tenders@frcs.org.fj

FRCS  reserves the right to accept or reject any submissions at its sole discretion. This EOI does not constitute a contract or offer and is intended solely for the purpose of soliciting expressions of interest.

Last Updated - February 4, 2026