Supply of Laptops

The Fiji Revenue and Customs Service (Revenue and Customs) invites tenders from reputable vendors to supply Laptops.

The Tender Specifications below;


Following general terms and conditions will apply.

1.1     Format of Response

Each bidder must provide a formal letter of transmittal that must:

  1. Be signed by an authorized representative of the organization and must state that the signing official is authorized to legally bind the organization;
  2. Include the names, titles, office addresses and office telephone numbers of the persons authorized by the organization to conduct negotiations on the Proposal, including their expected roles in negotiations; and
  3. Provide a contact name, address, facsimile number and email address which Fiji Revenue and Customs Service will use in serving notices to the bidder.

1.2     Late Submissions

Submissions received within five minutes of the closing time will be accepted. Five minutes is allowed as variation for any timing difference.

1.3     Applicants to Inform Themselves

Each applicant should:

  1. Examine this Specifications Document; and any documents referred to within; and any other information made available by FRCS to the applicants;
  2. Obtain any further information about the facts, risks and other circumstances relevant to the tender by making all lawful inquiries;
  3. Ensure that the tender submission, and all information on which its proposal is based, is true, accurate and complete.

By submitting their proposal, applicants will be deemed to have:

  1. Examined the tender specifications and any other information made available in writing by FRCS to the applicants.
  2. Examined all information relevant to the risks, contingencies, and other circumstances having an effect on their proposal and which is obtainable by the making of reasonable inquiries.

1.4     Bidder’s Risk

FRCS accepts no responsibility, liability, or obligation whatsoever for costs incurred by or on behalf of any bidder in connection with the tender or any participation in the tender process.

1.5     Selection of Preferred Applicant

No proposal will necessarily be selected by FRCS as the preferred solution/s. The FRCS Evaluation Committee may decide not to accept any proposal or reject all proposals at any time. FRCS reserves the right to cancel this tender and pursue an alternative course of action at any time.

Selection of Preferred Applicants/s will not be acceptance of the proposal and no binding relationship will exist between the preferred applicants/s and FRCS until a written agreement acceptable by FRCS is executed by an authorized officer of FRCS and the successful applicants/s.

1.6     Conduct of Applicants

Conduct of Applicants or any of their consortium members, may affect the outcome of their tender responses, including non-consideration of the proposal. Applicants warrant to FRCS that they (and their consortium members) have not and will not engage in any of the following activities in relation to this tender process:

  1. Lobbying of or discussions with any politician or political groups during this tender process;
  2. Attempts to contact or discuss the tender process with officers, any member or staff or contractor currently working in FRCS or any agent of this Department; Exception to Evaluation Committee members.
  3. Provision of gifts or future promise of gifts of any sort to the previously mentioned personnel;
  4. Accepting or providing secret commissions;
  5. Seeking to influence any decisions of FRCS by an improper means; or otherwise acting in bad faith, fraudulently or improperly.

1.7     Currency

All currency in the proposal shall be quoted in Fiji Dollars and prices shall be VAT Inclusive.

1.8     Corporate Information

Each applicant must provide the following information:

  1. Details of the corporate and ownership structure, including identification of any holding company or companies and parent companies;
  2. Profiles of the company and any parent entity. If the company is a subsidiary, the applicant must provide full details of the legal and financial relationship between the subsidiary and parent. The names of all directors and officers of the company;
  3. A full description of current operations of the company including audited financial statement for the last 3 years;
  4. A copy of the company’s Certificate of Incorporation;
  5. Confirmation that the company has the capacity to bid for the Services and that there is no restriction under any relevant law to prevent it from bidding;
  6. Provision of details of any legal proceedings that are being done against the company.

1.9     Mandatory Compliance Submissions

As a precondition for tender validity it is necessary that the bidder provide the following:

  • Valid Tax Compliance Certificate
  • Valid FNPF Compliance Letter
  • Business License

1.10    Mergers, Acquisitions, Sales of Applicant

Where such information is publicly accessible, the Applicant must indicate whether any mergers, acquisitions or sales are planned presently or during the year following the submission of the proposal.

1.11    Inquiries

  • All questions and inquiries regarding the tender are to be made in writing via email to tenders@frcs.org.fj.
  • All questions and inquiries will be responded to in writing by email.
  • Verbal responses will not have any binding on either party.



2.1     Cost Matrix

Bidders should provide their cost breakdown in the following format.





Annual Support Fees





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— add rows as needed







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Others (specify)



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2.2       Payment Schedule

A Local Purchase Order will be issued for the Supply of the Laptops tender.

2.3     Ongoing Support

Bidders must disclose detailed information confirming the warranty period, replacement strategy of faulty parts, spare parts stock status and length of repair period.      Bidders should have sufficient workforce and equipment to provide quality service to FRCS offices Fiji wide.

3.0  Tender Specifications

Item Description: 40 x Intel core i5 Laptops – minimum requirements



Our Requirement

Your Office/Compliance


Model & Make





Latest Intel core i5 8th Gen








Intel Original or OEM motherboard




8 GB DDR3 upgradable to 16GB




250GB SSD HDD or better




Security Lock slot




Integrated on Board




Bluetooth 4.0, Ethernet, Fast Ethernet, Gigabit Ethernet, IEEE 802.11a, IEEE 802.11ac, IEEE 802.11b, IEEE 802.11g, IEEE 802.11n




At least 3 USB 3.0 Ports, RJ45,mic and audio, VGA Port, HDMI




15.6″ or higher



Power Adapter

AC 120/240 V ( 50/60 Hz )




4 cell or above



Operating System

Microsoft Windows 10 capable




Win 10 Pro COA




5 years or more comprehensive warranty




Laptop Back Pack



Terms & conditions may vary and will depend on the assessment undertaken by FRCS. When making a submission, bidders must submit two (2) hard copies with one marked “original” and the other marked “copy” and one (1) soft copy emailed to tenders@frcs.org.fj or presented to FRCS via a secured USB drive. All clarifications can be directed via email to tenders@frcs.org.fj.

Sealed bids marked “TENDER 7/2018 – Supply of Laptops” must be addressed and posted to:

The Chairman 
Revenue & Customs Tenders Board
Fiji Revenue and Customs Service
Private Mail Bag,Suva


Or hand delivered to Revenue & Customs Service Complex, Building 3, Level 3, Corner of Ratu Sukuna Road and Queen Elizabeth Drive, Nasese, Suva, Fiji no later than 3:00pm on Friday 17 August 2018. An electronic version in CD or USB format should be included with the submission.

All bids will be opened at 3.10pm on 17th August, 2018. Bidders are welcome to be present during the opening of bids.

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